Accounts Assistant/ Purchase Ledger


Job Type
26 Oct 2017

Job Description

Full Time – £18,000 to £20,000 depending on experience

Hours: 8.00 – 5.00 Monday to Friday

Our client based in Gateshead are looking to recruit an Accounts Assistant/Purchase Ledger clerk.


Purchase orders

  1. Accurately enter onto DEMA with sufficient information to allow matching of invoice(s)
  2. Request more information if there is not an adequate breakdown of the order
  3. Request missing POs from site contacts.


  1. Accurately receipt goods / services against the correct purchase orders.
  2. Request missing GRNs from site contacts.
  3. Request missing POs from site contacts.
  4. Maintain paper files of unmatched GRNs. Carry out periodic reviews of paperwork.


  1. Accurately enter onto DEMA with all relevant information and references.
  2. Ensure all invoices are matched to relevant orders where possible.
  3. Identify and prioritise invoices which have shorter terms.
  4. Recognise invoices with missing paperwork and chase the relevant person to get the information required and allow the invoice to be authorised.
  5. Identify invoices which are for call off orders. Speak to Steve Schuster for any missing information or for retrospective POs where an order is ongoing.
  6. Where paperwork cannot be obtained in a timely manner, send invoices out to sites for authorisation (pinks).

Reporting & management of Ledgers

  1. Run ‘On hold’ reports to identify invoices that are still awaiting authorisation.
  2. Actively chase sites for paperwork when ‘On hold’ invoices are not authorised within 28 days of invoice date.
  3. Send copies of invoices to sites, if required, to get authorisation and clear aged invoices.
  4. Monitor Aged Creditors reports alongside ‘On Hold’ reports to identify invoices that are overdue.

Contract Sales Ledger

  1. Raise sales invoices as requested.
  2. Maintain sales ledger daybook.
  3. Reconcile day book on a monthly basis against DEMA transaction listing.


  1. Maintain a high level of accuracy.
  2. Work as a team to manage workload effectively
  3. Communicate any issues with workload.
  4. Take ownership of every task carried out. The purchase ledger is your responsibility and your role is to maintain it to the highest standard.
  5. Deal with supplier queries. Escalate if required.
  6. Build relationships with suppliers and site contacts to allow easier resolution of issues.
  7. Carry out any Ad-hoc requests relevant to the role at the request of line manager etc.
  8. Holiday cover as required on purchase ledger.


Job Types: Full-Time. Salary: £15,000 - £20,000. Job expires in Endless.

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